How to Improve Your Letter Formats
It’s simple – there are several formats that are available for business letters, but what’s best? You may wonder whether it is better to stick with a particular format or go with another.
Well, the first thing to consider is whether you want to stick with a particular letter format. If you are working on a small scale, the format may be fine but if you are sending out a letter to a large business then you may need to find a different letter.
It is important to remember that your business letter should have a pleasing visual appearance and that means its text should also be readable. There is no point in spending your money on a good looking letter if the reader cannot read the text! So how do you make your text readable?
The best thing is to check that the words and sentences have been properly spaced out. You can achieve this by looking at the spacing in the English language. A word or phrase will look the same when it is at the end of a line as it will when it is on the beginning of a line. A single space is enough to create good spacing in a letter.
In addition, make sure that the spacing doesn’t just fill in the entire letter, but rather that some of the first and last names of the recipient, the date, your name and the address are included as well. By doing this, it helps the reader to identify the sender of the letter.
Another thing to consider is the use of bullets in the letter. It is advisable to add as many bullets as possible, as this creates a sense of urgency and makes the letter more appealing. If bullets are not used, the reader will have trouble reading the text, which will make them less likely to read your next sentence, which is vital for the sales copy of your letter.
To help a reader to read the text, use a variety of different fonts. You don’t want the reader to get confused between the text and the capital letters used to spell out your name, address and phone number. Also, make sure that your letter uses a font that has a nice balance of colors and sizes.
Another important point to consider is whether the font is slim and thin or a more classic font. Slim and thin is appropriate for a letter that will be sent to a large number of people. On the other hand, the more formal and bigger fonts are suitable for an informal letter.
